SCIENCE OF TEAM SCIENCE (SciTS) 2018 CONFERENCE
WORKSHOPS

On Monday, May 21, the first day of the Science of Team Science 2018 conference, we will feature six dynamic workshops. Each workshop is 3.5 hours long, and attendees may choose to attend one morning workshop and one afternoon workshop.

 

Additionally, on Tuesday, May 22, we will hold a special workshop sponsored by Knowinnovation, an organization that specializes in facilitating and accelerating academic, scientific, interdisciplinary innovation. This workshop will be held between 6:00 and 8:00pm, and dinner will be provided.

 

Workshops are included in the conference registration fee, and please sign up here for the Monday workshop(s) of your choice.

 

On the first day of the conference, we will have a sign-up sheet at the registration desk for the special Tuesday dinner workshop.

 

Please feel free to refer to our  Schedule at a Glance and Program  for more information as you plan your workshop attendance, and please review the workshops’ descriptions below.

Effectiveness Through Engaging Individual Motivation: The MATRICx Assessment Instrument and Knowledge Producing Team (KPT) Building Interventions

Time: Monday, May 21, Morning Session (9:00 – 12:30)

Lead Facilitator: Gaetano R. Lotrecchiano, EdD, PhD, George Washington University School of Medicine and Health Sciences

Co-Facilitators: Holly Falk-Krzesinski, PhD (Elsevier), L. Michelle Bennett, PhD (National Cancer Institute, Center for Research Strategy), Yianna Vovides, PhD (Georgetown University, Center for New Designs in Learning and Scholarship)

The Motivation Assessment for Team Readiness, Integration, and Collaboration (MATRICx) is a tool for identifying individual motivations for collaboration in knowledge producing team (KPTs).

The MATRICx produces individual cooperation and collaboration profiles comparable with team and composite data informing KPTs about internal motivations for collaboration. MATRICx data informs team intervention strategies that emphasize how to capitalize on motivations found within teams. The 6 domains of the tool (resource acquisition, maintenance of beliefs, recognition and reward, advancing science, building relationships, and knowledge transfer) provide a platform by which teams can enhance effectiveness through activities dedicated to these domains.

Workshop Competencies/Learning Objectives

  • Recognize the value of the MATRICx as a tool used to inform knowledge producing teams (KPTs) about internal motivations for collaboration
  • Identify teaming activities that are applicable to participant’s teaming contexts in their host institutions/situations
  • Engage in the interpretation of MATRICx output to design and apply learning activities
  • Apply sample activities through participant-engaged simulations

Intended Audience: This workshop is targeted to those who participate in knowledge producing teams (KPTs) and/or are responsible for team workforce development. Knowledge gained through this workshop can be applied to any knowledge-producing sector that depends on team science. Participation does not require any predisposition to a specific discipline or area of science. This workshop is designed to assist research administrators, scientists, laboratory and other science technicians, team leaders, principal investigators, and other professionals responsible for meaning and nurturing high team effectiveness in knowledge producing teams.

 

Understanding and Evaluating Healthcare Multidisciplinary Teams in a Natural Setting

Time: Monday, May 21, Morning Session (9:00 – 12:30)

Lead Facilitator: Tayana Soukup, PhD, King’s College London, Health Services and Population Research Department, Centre for Implementation Sciences, UK

Co-Facilitators: Katia Noyes, PhD, MPH (Department of Epidemiology and Environmental Health, School of Public Health Professions, University of Buffalo, NY)

The first part of the workshop will focus on team macro-cognition, team composition, team dynamics, and communication, and how these are interconnected. The second part will cover methodology with focus on observational approaches to evaluating and understanding team dynamics.

The specific objectives of the workshop are:

  • Review hidden complexities and pitfalls of intense periods of team cognitive work with implications for quality and safety by drawing on wide range of literature from psychology, neuroscience, behavioural economies, to organisational, and consumer behavior
  • Exchange experiences of intense periods of cognitive activity in a clinical setting
  • Identify and recommend ways to overcome cognitive pitfalls in team cognition
  • Review observational methodological approaches for evaluating and understanding team dynamics in a natural context (using healthcare teams as an exemplar)
  • Exchange information and experiences related to evaluating teams in natural context with emphasis on advantages and disadvantages of such approaches
  • Identify and recommend potential ways to formulate and implement team-centered interventions

The specific goals of the workshop are:

  1. Increased understanding of hidden complexities of team work
  2. Increased understanding of pitfalls associated with intense periods of team work
  3. Increased understanding of how cognitive strategies can help overcome pitfalls, and how these can be used in practice
  4. Identification of potential observational methods and tools for assessing clinical teams
  5. Increased understanding of how Conversation Analysis can be used to understand team dynamics
  6. Identification of potential ways to formulate and implement team-centered interventions

Intended Audience: The target audience is healthcare professionals who work as part of a multidisciplinary clinical team, as well as researchers/academics with interest in team work and organizational behavior.


Reflective Consensus Building on Wicked Problems with the Reflect! Platform

Time: Monday, May 21, Morning Session (9:00 – 12:30)

Facilitator: Michael Hoffmann, PhD, School of Public Policy, Georgia Institute of Technology

The first goal of this 3.5-hour workshop is to familiarize participants with the Reflect! platform, which provides scripted user guidance for reflective consensus building on wicked problems in teams of 4 or 5 people (http://reflect.gatech.edu). The second and third goals are to stimulate a discussion in which, on the one hand, ideas about further usages of this deliberation tool are generated and, on the other, possible directions of future software developments are explored.

A wicked problem is a complex problem whose complexity results from the fact that it can be framed in a number of different ways, depending on who is looking at it. Various ways of framing the problem may depend on varying interests, disciplinary or professional backgrounds, world-views, values, or differences regarding the scale or level on which people think the problem should be addressed. For this reason, all problems that require interdisciplinary collaboration or a variety of experts are wicked problems.

Wicked problems are pervasive in societies that are characterized by a multitude of—often conflicting—perspectives. In spite of their significance, there are hardly any curricula that prepare future generations for the challenges posed by wicked problems. The Reflect! Platform is being developed to address this need.

Since the Reflect! platform is designed to overcome various team-related barriers, attendees will have an opportunity to see whether this approach could work for them in the following settings: for teaching people and themselves how to cope with wicked problems; for studying collaboration in teams; and as a tool to support teams of professionals in workshop settings.

Working in teams on the Reflect! platform will be the workshop’s main activity. Attendees will collaborate in small teams for about 2 hours on a wicked problem such as the ethical challenges of facial recognition technologies in public spaces, robotic caregivers for the elderly, inequality, climate change, or a complex planning process.

Intended Audience: All - researchers, students, and practitioners.


How to Write Research Integration and Implementation Roles into Grants and Position Them Within Organizational Structures

Time: Monday, May 21, Afternoon Session (1:30 – 5:00)

Lead Facilitator: Christine Ogilvie Hendren, PhD, Duke University

Co-Facilitators: Karen Demby, PhD (UNC CTSA), Matt Hotze, PhD (Nanotechnology

Enabled Water Treatment (NEWT) Engineering Research Center), Pips Veazey (Alaska Experimental Program to Stimulate Competitive Research)

This workshop will build on previous Intereach community workshops to develop and expand our profession by discussing and sharing effective approaches to include integration roles within grant proposals. There are several barriers to making the work of these roles more visible, one of the most important being funding these positions at the proposal stage. Targeted questions for this workshop include:

  • What are our targeted funding sources?
  • What are our roles in each type of grant?
  • What is our strategy going forward to further establish these roles?
  • What is our message to funding bodies?
  • What is our message to institutions?

 

Workshop participants will learn how to best pitch the added value of Intereach roles to traditional and non-traditional funding bodies within the world of academic research.

This seminar will serve as an opportunity to study past successes and brainstorm creative future approaches for funding such roles within grants, including supported % effort and salary numbers wherever possible to deliver the most implementable insight to all participants. We will augment published approaches with input from the Intereach and SciTS listservs with models for supporting Intereach roles through grants from a variety of different funding vehicles. We will also break into small groups for active brainstorming of possible future approaches, with a group devoted to IES staff roles and a group devoted to I2S faculty roles. RDP professionals will be invited to join the group that is most relevant to their organizations.

Intended Audience: Intereach members, I2S, IES, and/or RDP professionals interested in funding boundary-spanning roles

 

Building the Capacity for Effective Team Science with Interdisciplinary Translation

Time: Monday, May 21, Afternoon Session (1:30 – 5:00)

Facilitator: Andi Hess, MS, Interdisciplinary Translation and Integration Sciences, Arizona State University

During this workshop, participants will gain an introduction to a newly proposed method for conducting effective team science. Interdisciplinary Translation embeds a trained interdisciplinarian in research teams to build team capacity and translate team communication across disciplinary languages and cultures.

Participants will be placed into interdisciplinary teams and given an example scenario with a complex system and a complex problem. One person will be briefly “trained” as an interdisciplinary translator and given a set of guidelines to follow while facilitating the team collaboration activity. Participants will practice communicating across disciplinary boundaries and collaboratively produce a conceptual diagram of the complex system, along with integrated potential research questions. Teams will present these outcomes and then engage in a discussion regarding the experience. They will then reflect on the process and co-create an inventory of best practices for Interdisciplinary Translation.

Objectives:

  • Participants will understand basic Interdisciplinary Translation concepts and skills.
  • Participants will engage in discussions across disciplinary boundaries around example scenarios.
  • Participants will jointly create a conceptual diagram to serve as a boundary object that assists the team in organizing a conceptual framework of a scenario.
  • Participants will reflect on the team discussion process and articulate practices that enhance or hinder the collaboration experience.

Expected Outcomes:

  • Participants will gain hands-on experience practicing effective collaboration.
  • Participants will co-create an inventory of best practices for interdisciplinary translation and building team capacity for team science research.
  • Participants will be able to use boundary objects in future team scenarios as a tool for discussions that cross disciplinary boundaries.

Intended Audience: Researchers who are already participating or plan to participate in Team Science research project teams and seek the skills and tools to make projects and team communication more efficient.

 

"Manage the Research, Not the Researchers" Sign-Flow: A Framework for Proactive Collaborative Leadership

Time: Monday, May 21, Afternoon Session (1:30 – 5:00)

Lead Facilitator: Derek W. Wade, Kumido Adaptive Strategies

Co-Facilitator: Susan Eller, MSN, RN, CHSE, Stanford School of Medicine

Sign-Flow is a selected set of Interdisciplinary Product Development best practices, generalized for any collaborative knowledge work, that provides a common framework for project decision-making. Traditional project management tools based in role- and process-centric coordination/control methods can restrict cross-discipline innovation, reinforce existing social silos, and create cumbersome decision-making hierarchies. Sign-Flow differs from these in that is centered on a simple feed-forward flow that provides structure for decisions at various states of the project while accommodating team member diversity.

In this workshop, Derek and Susan will present Sign-Flow as a practical distillation of the most immediately beneficial lean/Kanban (a set of best practices with roots in manufacturing and software development) practices for a trans-disciplinary science team:

  • State Transition Mapping -- Simplifying the complex web of decisions, handoffs, and collaborations on any knowledge work project into a linear, progressive series of State Transitions which are unique to the organization.
  • Visualization -- Using a visual representation of the project elements onto the State Transition Map as a focal point for critical project decisions.
  • Synchronization -- Team members form and use Transition Agreements when deciding to move a project element across States, while having individual authority within their expertise on the items within States.
  • This separation of the State Transition Map from the individual project elements also serves to clarify agreements at project initiation.

By the end of this session, attendees will be able to relate the Sign-Flow framework to their trans-disciplinary project team coordination needs, and negotiate role and process discussions in the context of Sign-Flow.

Attendees will take away their created workflow analysis, State Transition Map, Transition Agreements, and Visualization Design as a beginning-to-end example of applying the framework to a relevant Interdisciplinary Research domain.

Intended Audience: Leaders, coordinators, and members of trans-disciplinary project teams with no established hierarchy, who seek to unify the focus of individual team members with differing approaches, strengths, and degrees of experience.

 

Dinner and a Grand Challenge: Come Dine with Us & Tackle the Opioid Use Epidemic and Other Grand-Challenge Areas through Engineered Team Science

Time: Tuesday, May 22, 6:00 – 8:00 pm

Co-FacilitatorsDonnalyn Roxey & Stavros Michailidis (Knowinnovation)

Collaborative interdisciplinary works are required to tackle difficult multi-faceted problems. Knowinnovation would like to welcome you for dinner and an interactive session to learn about one model being implemented across the federal government and universities alike to tackle these wicked problems.

At this workshop, members of the Knowinnovation team will demonstrate their model for strategic collaboration through an example they are currently deeply involved with, the opioid use crisis in the United States. This model, which was developed in the UK, adopted by the NSF, NIH, NASA and others, and since adapted in partnership with the University at Buffalo CTSA and institutions around the US, is now being disseminated to the CTSA network and beyond.

Deaths through opioid use have risen dramatically over the last 10 years. Although significant efforts are being made to combat the problem, it seems likely that existing approaches will not be sufficient to bring the problem under control. This workshop will use current work to explore how the science of team science could help to create new, and more effective, solutions to this and many other grand challenge-like problems.

This hands-on interactive workshop will:

  1. Introduce you to Knowinnovation and the Substance Use Innovation Lab model for tackling challenges requiring diverse disciplines of knowledge.
  2. Explore through group interactions how team science might help to impact interdisciplinary research.

The workshop could offer three main benefits to the attendees:

  1. Learning about a new approach to generating novel research ideas, and collaborations, through the deliberate creation of interdisciplinary teams.
  2. Creating a research agenda for team science researchers in this area.
  3. The formation of a network of researchers and practitioners with a focus on this topic. The purpose of the network will be to accelerate the dissemination of innovative research ideas.

Intended Audience: All - researchers, students, and practitioners.